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Conditions of Enrolment

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Please call us on (+61) 3 9244 5197 or email deakincollege@deakin.edu.au for more information on all policies, procedures and related documents.

Note: As the Postgraduate Qualifying Program (Business and Law) is a Deakin University course different Conditions of Enrolment apply. Click here for information.

Australian Campuses

Fees

  1. Provision has been made to safeguard payments made in advance by students. All tuition fees paid before the course commences will be deposited into the Deakin College Student Fees Account. When the student commences study, Deakin College will draw down these funds from the Student Fees Account.

  2. Once an applicant accepts a place in a course offered by Deakin College and pays tuition fees, or submits a Request for FEE-HELP Assistance, a binding contract is created between the student and Deakin College. The Contract between the applicant and Deakin College is governed by the laws of the Commonwealth of Australia and the State of Victoria. Acceptance of a place offered by Deakin College also signifies acknowledgement that the policy and fees will be reviewed and amended from time to time.

  3. All fees, charges and accounts will be payable in advance. Students will not be permitted to commence or continue their course at the beginning of any trimester until all outstanding fees, charges or accounts are paid.

  4. Any payments not made by the due date will incur a late payment penalty of A$200 and will accrue a further penalty of A$50 per week or part thereof until the full amount owing has been paid.

  5. Where a student studies less than or more than a full trimester load (four units), the student will pay the current per unit fee for each unit undertaken. Should it be necessary for the student to repeat a unit, the full unit amount will be charged.

  6. No refunds are given for tuition fees unless the student has completed, or withdrawn from their course. Any overpayment of fees will remain credited towards a student's account and applied against charges in a subsequent trimester.

General Conditions

  1. Local and overseas students are required to attend all classes in which they are timetabled and undertake all tests and examinations during a course and abide by all rules and regulations of the College that are in force at any time.

  2. Deakin College may by written notice vary conditions of enrolment as may be necessary to comply with any law, regulation or amendment thereof, of the Commonwealth of Australia and the State of Victoria.

  3. In the event of circumstances requiring urgent medical care where it is not possible to contact the parent/guardian, Deakin College is authorised as a matter of urgency to seek and provide appropriate medical care.

  4. Students with grievances or complaints of an academic or non-academic nature are encouraged to access the Deakin College complaints and appeals process. This agreement does not prevent a student's right to access Australia's consumer protection laws or to pursue other legal remedies. However, students are encouraged in the first instance to access the College's complaints and appeals process.

Overseas Students

  1. Overseas students must complete their course within the period specified on their Confirmation of Enrolment (CoE) and are not permitted to study part-time.

  2. Student visas are usually issued for the duration of a student's total courses. Information on student visa application or renewal is available at www.immi.gov.au/.

  3. Deakin College is obliged to report to the Australian Government any student who is not achieving satisfactory progress in their studies. Please refer to the Deakin College Satisfactory Course Progress Policy

  1. Student visa condition 8533 requires a student to notify their education provider of any change to their residential address in Australia within 7 days.

  2. It is a visa requirement that overseas students pay and maintain Overseas Student Health Cover (OSHC) while studying in Australia.

  3. Overseas students can only work 40 hours per fortnight while classes are in session.

  4. You should acquaint yourself with full Australian student visa conditions at http://www.immi.gov.au/ BEFORE accepting your offer at Deakin College.

  5. Overseas students must meet the minimum English language proficiency requirement for entry into the course. The English proficiency will be tested; if the test reveals that the English language skills are insufficient, the student will be required to enrol in the Mixed Program in the first trimester of study or enrol in an ELICOS course prior to the commencement of studies at the discretion of Deakin College.

  6. The Education Services for Overseas Students Act.2000 (ESOS Act), provides the regulatory requirements for Education and Training institutions offering courses to Overseas students in Australia on a student visa. ESOS provides tuition protection for overseas students. The legislative framework is available here.

Refund Calculation

  1. No refund will be issued to FEE-HELP assistance students. FEE-HELP assistance students must withdraw before the Deakin College census date else the FEE-HELP debt will be incurred for that trimester. The census date for each trimester is the end of week four of that trimester.

  2. No refunds are given for tuition fees or overpayment of fees unless the student has completed, or withdrawn from their course. It is the responsibility of the student to be aware of any excess payments on their account and to maintain current address and contact details.

  3. All refunds under this policy will be paid within four weeks after receiving a written claim from the student.

  4. Where an intending overseas student's visa application is refused by the Australian High Commission, that student must withdraw from Deakin College and the cancellation fee will be calculated as shown below. Evidence of the visa refusal must be provided to Deakin College. This does not apply to visa applications/renewals denied by the Department of Immigration for breach of student visa conditions.

  5. Where an intending overseas student's visa application is refused by an Australian Embassy or High Commission for the provision of fraudulent documentation by an applicant or his or her nominee, no refund will be given to the intending overseas student.

Overseas Student, Temporary Resident and Domestic Offshore Student Refund Calculation

Notification Period Cancellation Penalty
(i) Intending Overseas Student Visa Refusal
Evidence of refusal necessary
A$500*
(ii) Before Commencement Date
More than 10 weeks:
25% of tuition fees
(iii) More than 4 weeks and up to 10 weeks: 60% of tuition fees
(iv) 4 weeks or less: 80% of tuition fees
(v) After Commencement Date
4 weeks or less:
A$500 plus 80% of tuition fees
(vi) More than 4 weeks: 100% of tuition fees

Domestic Onshore Student Refund Calculation

Notification Period Cancellation Penalty
Withdrawal from Single Units Cancellation Penalty
(i) Weeks 1 - 4 No Penalty
(ii) Weeks 5 - 14 100% of Unit Fees
Withdrawal from Course Cancellation Penalty
(iii) Weeks 1 - 4 A$500
(iv) Weeks 5 - 14 100% of trimester Fees

Cancellation or Suspension by Deakin College

A student's enrolment may be suspended or cancelled by Deakin College in the following circumstances: where that student fails to achieve satisfactory course progress, non-payment of tuition fees, academic misconduct, student misconduct.

Transfer Policy

Students on an overseas student visa are required to remain with their education provider for the first six months of study of their principal course. In all cases, the Diploma is the principal course unless packaged with a Deakin University undergraduate course.

Deferment to Commencement of Studies

Students must formally advise Deakin College if they are unable to commence their studies until a subsequent trimester. Deakin College will hold the fees paid until commencement without levying a penalty. If the student subsequently withdraws, the Refund Policy will apply as at the date Deakin College was advised in writing of the deferment. For overseas students, a deferment to commencement of studies can only be granted in compassionate or compelling circumstances, that is, circumstances beyond the control of the student and which have an impact upon the student's course progress or wellbeing. Please refer to the Deakin College Deferment and Leave of Absence Policy.

Leave of Absence

Students who are granted a leave of absence after enrolment but within the first four weeks of course commencement,will have their tuition fees transferred to the next trimester. If a student subsequently withdraws, the Refund Policy applies from the date Deakin College received advice in writing regarding the leave of absence. If the student applies for a leave of absence from the fifth week of the trimester, their place will be held, but all tuition fees applicable to that trimester will be forfeited. Please refer to the Deakin College Deferment and Leave of Absence Policy.

Refund Policy

Please call us on (+61) 3 9244 5197 or email deakincollege@deakin.edu.au for more information on all policies, procedures and related documents.

Jakarta Campus

Fees

  1. Provision has been made to safeguard payments made in advance by students. All tuition fees paid before the course commences will be deposited into the Deakin College Jakarta Student Fees Account. When the student commences study, Deakin College Jakarta will draw down these funds from the Student Fees Account.

  2. Once an applicant accepts a place in a course offered by Deakin College Jakarta and pays tuition fees, or submits a Request for FEE-HELP Assistance, a binding contract is created between the student and Deakin College Jakarta. The Contract between the applicant and Deakin College Jakarta is governed by the laws of the Commonwealth of Australia and the State of Victoria. Acceptance of a place offered by Deakin College Jakarta also signifies acknowledgement that the policy and fees will be reviewed and amended from time to time.

  3. All fees, charges and accounts will be payable in advance. Students will not be permitted to commence or continue their course at the beginning of any trimester until all outstanding fees, charges or accounts are paid.

  4. Any payments not made by the due date will incur a late payment penalty of A$200 and will accrue a further penalty of A$50 per week or part thereof until the full amount owing has been paid.

  5. Where a student studies less than or more than a full trimester load (Certificate: four units, Diploma: four units), the student will pay the current per unit fee for each unit undertaken. Should it be necessary for the student to repeat a unit, the full unit amount will be charged.

  6. No refunds are given for tuition fees unless the student has completed, or withdrawn from their course. Any overpayment of fees will remain credited towards a student's account and applied against charges in a subsequent trimester.

General Conditions

  1. Local and overseas students are required to attend all classes in which they are timetabled and undertake all tests and examinations during a course and abide by all rules and regulations of the College that are in force at any time.

  2. Deakin College Jakarta may by written notice vary conditions of enrolment as may be necessary to comply with any law, regulation or amendment thereof, of the Commonwealth of Australia and the State of Victoria.

  3. In the event of circumstances requiring urgent medical care where it is not possible to contact the parent/guardian, Deakin College Jakarta is authorised as a matter of urgency to seek and provide appropriate medical care.

  4. Students with grievances or complaints of an academic or non-academic nature are encouraged to access the Deakin College Jakarta complaints and appeals process. This agreement does not prevent a student's right to access Australia's consumer protection laws or to pursue other legal remedies. However, students are encouraged in the first instance to access the College's complaints and appeals process.

Overseas Students

  1. Overseas students must complete their course within the period specified on their Confirmation of Enrolment (CoE) and are not permitted to study part-time.

  2. Student visas are usually issued for the duration of a student's total courses. Information on student visa application or renewal is available at www.immi.gov.au/.

  3. Deakin College Jakarta is obliged to report to the Australian Government any student who is not achieving satisfactory progress in their studies. Please refer to the Deakin College Jakarta Satisfactory Course Progress Policy

  1. Student visa condition 8533 requires a student to notify their education provider of any change to their residential address in Australia within 7 days.

  2. It is a visa requirement that overseas students pay and maintain Overseas Student Health Cover (OSHC) while studying in Australia.

  3. Overseas students can only work 40 hours per fortnight while classes are in session.

  4. You should acquaint yourself with full Australian student visa conditions at http://www.immi.gov.au/ BEFORE accepting your offer at Deakin College Jakarta.

  5. Overseas students must meet the minimum English language proficiency requirement for entry into the course. The English proficiency will be tested; if the test reveals that the English language skills are insufficient, the student will be required to enrol in the Mixed Program in the first trimester of study or enrol in an ELICOS course prior to the commencement of studies at the discretion of Deakin College Jakarta.

  6. The Education Services for Overseas Students Act.2000 (ESOS Act), provides the regulatory requirements for Education and Training institutions offering courses to Overseas students in Australia on a student visa. ESOS provides tuition protection for overseas students. The legislative framework is available here.

Refund Calculation

  1. No refund will be issued to FEE-HELP assistance students. FEE-HELP assistance students must withdraw before the Deakin College Jakarta census date else the FEE-HELP debt will be incurred for that trimester. The census date for each trimester is the end of week four of that trimester.

  2. No refunds are given for tuition fees or overpayment of fees unless the student has completed, or withdrawn from their course. It is the responsibility of the student to be aware of any excess payments on their account and to maintain current address and contact details.

  3. All refunds under this policy will be paid within four weeks after receiving a written claim from the student.

  4. Where an intending overseas student's visa application is refused by the Australian High Commission, that student must withdraw from Deakin College Jakarta and the cancellation fee will be calculated as shown below. Evidence of the visa refusal must be provided to Deakin College Jakarta. This does not apply to visa applications/renewals denied by the Department of Immigration for breach of student visa conditions.

  5. Where an intending overseas student's visa application is refused by an Australian Embassy or High Commission for the provision of fraudulent documentation by an applicant or his or her nominee, no refund will be given to the intending overseas student.

Overseas Student, Temporary Resident and Domestic Offshore Student Refund Calculation

Notification Period Cancellation Penalty
(i) Intending Overseas Student Visa Refusal
Evidence of refusal necessary
A$500*
(ii) Before Commencement Date
More than 10 weeks:
25% of tuition fees
(iii) More than 4 weeks and up to 10 weeks: 60% of tuition fees
(iv) 4 weeks or less: 80% of tuition fees
(v) After Commencement Date
4 weeks or less:
A$500 plus 80% of tuition fees
(vi) More than 4 weeks: 100% of tuition fees

Domestic Onshore Student Refund Calculation

Notification Period Cancellation Penalty
Withdrawal from Single Units Cancellation Penalty
(i) Weeks 1 - 4 No Penalty
(ii) Weeks 5 - 14 100% of Unit Fees
Withdrawal from Course Cancellation Penalty
(iii) Weeks 1 - 4 A$500
(iv) Weeks 5 - 14 100% of trimester Fees

Cancellation or Suspension by Deakin College Jakarta

A student's enrolment may be suspended or cancelled by Deakin College Jakarta in the following circumstances: where that student fails to achieve satisfactory course progress, non-payment of tuition fees, academic misconduct, student misconduct.

Transfer Policy

Students on an overseas student visa are required to remain with their education provider for the first six months of study of their principal course. In all cases, the Diploma is the principal course unless packaged with a Deakin University undergraduate course.

Deferment to Commencement of Studies

Students must formally advise Deakin College Jakarta if they are unable to commence their studies until a subsequent trimester. Deakin College Jakarta will hold the fees paid until commencement without levying a penalty. If the student subsequently withdraws, the Refund Policy will apply as at the date Deakin College Jakarta was advised in writing of the deferment. For overseas students, a deferment to commencement of studies can only be granted in compassionate or compelling circumstances, that is, circumstances beyond the control of the student and which have an impact upon the student's course progress or wellbeing. Please refer to the Deakin College Jakarta Deferment and Leave of Absence Policy.

Leave of Absence

Students who are granted a leave of absence after enrolment but within the first four weeks of course commencement, will have their tuition fees transferred to the next trimester. If a student subsequently withdraws, the Refund Policy applies from the date Deakin College Jakarta received advice in writing regarding the leave of absence. If the student applies for a leave of absence from the fifth week of the trimester, their place will be held, but all tuition fees applicable to that trimester will be forfeited.

Refund Policy

Please call us on (+61) 3 9244 5197 or email deakincollege@deakin.edu.au for more information on all policies, procedures and related documents.